PERSONAL INFORMATION COLLECTION STATEMENT (PICS) - JOB
APPLICANT
(Version: Jul
2015)
This Personal
Information Collection Statement applies to all those applying for employment
at The Dairy Farm Company, Limited 牛奶有限公司,
including all of its branches and subsidiaries ("Dairy Farm").
"We", "us" and "our" shall refer to Dairy Farm as
applicable. This PICS should be read in conjunction with the Personal Data
Privacy Policy for Dairy Farm.
We recognise
the importance of your privacy and maintaining the confidentiality of your
personal information. This Privacy Policy sets out how we may collect, use and
disclose your personal information. This Privacy Policy is governed by and
observes the requirements of the Personal Data (Privacy) Ordinance (Cap. 486)
in Hong Kong, and the Macau Personal
Data Protection Act (Law No. 8/2005) in Macau (the "Ordinances")
(as the case may be).
1. COLLECTION OF
PERSONAL DATA
i. Your
privacy is important to us and we have taken steps to ensure that we do not
collect more information from you than is necessary to consider your
application.
ii. We
may ask you to provide personal information when you apply for a job with us
via our recruitment website http://joinus.dairyfarmgroup.com, or
when you fill in an application form at one of our stores or recruitment
centre, or when you apply through our distribution centres located at Asia
Terminal Logistics Centre (ATL) and Wellcome Fresh Food Centre (WFFC). The data
("Personal Data") that we may ask you to supply includes,
without limitation, salutation, full name, nationality, HKID and/or passport
number, place of birth, address, telephone number, email address, details of
your current employment including name of employer, job title, current salary
and salary expectations, details of your education and qualifications, details
of your work history including job title, length of service, details of any
criminal convictions, details of any bankruptcy declaration, languages and
language proficiency and referee details.
iii. Please
note that it is mandatory for you to provide certain categories of Personal
Data (as specified at the time of collection). In the event that you do not
provide any Personal Data indicated as mandatory, we may not be able to process
your application.
2. USE AND DISCLOSURE
OF PERSONAL DATA
i. If
you provide Personal Data to us, you are deemed to have authorised us to
collect, retain and use personal information about you for the following
purposes:
a.
to assess your suitability for a vacancy with us;
b.
verifying your identity;
c.
seeking references;
d.
verifying your employment history, education history and
any qualifications;
e.
performing checks with law enforcement and other
authorised agencies.
ii. You
further agree that we may disclose and transfer (whether in Hong Kong, Macau or
abroad) your Personal Data to third party services providers engaged by us to
assist us with any internal commercial or human resources functions (including
data entry, managing our job application database, processing applications, and
securely disposing of your Personal Data ("Third Party Service
Providers"). These Third Party Service Providers are under a duty of
confidentiality to us and are only permitted to use your Personal Data in
connection with the purposes specified at 2(i) above, and not for their own
purposes (including direct marketing).
iii. You
further agree that, when necessary, and subject to our reasonable discretion,
we may also disclose and transfer (whether in Hong Kong, Macau or abroad) your
Personal Data to our professional advisers, law enforcement and other credit
and reference agencies for the purposes specified at 2(i) above.
iv. Any
Personal Data supplied by you will be retained by us while we process your
application and will be accessible by employees in our recruitment and human
resources departments, any Third Party Service Providers engaged by us and
third parties referred to at 2(ii) above, for or in relation to any of the
purposes stated in 2(i) above.
v. If your
application is unsuccessful your Personal Data will be retained by us for a
period of no more than 24 months counting from the latest of the date of ending
of the relevant recruitment process or the date on which you last provided us
with your Personal Data. We take steps to ensure that your Personal Data is
disposed of securely.
3. COOKIES, LINKS AND
THIRD PARTY PROVIDERS
We may use 'cookies' on our recruitment website: http://joinus.dairyfarmgroup.com
in order to:
•
enable tighter security;
•
enable online customers to keep browsing;
•
personalise the site for visitors;
•
build online customer or visitor profiles;
Cookies are pieces of information stored in your
hard-drive about your preferences on our site, which enable the site to be
tailored to you in future visits. Customers who want to disallow cookies can do
so on their web browser. However, by disabling cookies you may not be able to
access all parts of our website.
Our recruitment website may also contain links to other
sites and pages which are operated by third parties. We have no control over
the content of the linked websites or the way in which the operators of those
websites deal with your Personal Data. You should review the privacy policy for
those third party websites to understand the ways in which your Personal Data
may be used by those third parties.
Third parties such as healthcare and insurance companies
providing employee benefits may require you to provide them with Personal Data
when applying for or claiming a benefit. We have no control over the way in
which those third party providers deal with your Personal Data. You should
review the privacy policy for those third party providers to understand the
ways in which your Personal Data may be used by them.
4. CONFIDENTIALITY
i. Personal
Data held by us relating to job applicants, employees and former employees will
be kept confidential in accordance with this Privacy Policy.
ii. Any
questions, comments, suggestions or information other than Personal Data sent
or posted to us by visitors to our stores not in connection with a job
application with us, existing employment with us or previous employment with
us, will be deemed voluntarily provided to us on a non-confidential and
non-proprietary basis. We reserve the right to use, reproduce, disclose,
transmit, publish, broadcast and/or post elsewhere such information freely,
including passing it to any associated company.
5. SAFETY OF PERSONAL
DATA
All reasonable efforts are made to ensure that any
Personal Data held by us is stored in a secure and safe place, and accessed
only by our authorised employees or authorised Third Party Service Providers.
Personal data files are treated as confidential
documents. Human Resources and designated employees are responsible for keeping
all physical records containing personal data in locked cabinets when not in
use in restricted areas and protected against unauthorised access, use or
erasure. Access authorisations are granted on a need basis only.
Personal data stored in the Human Resources Information
System (HRIS) are subject to the same restrictions. Only authorised employees
are granted access rights to the system. Third Party Services Providers may
also have rights to access HRIS.
6. RIGHT TO ACCESS/
CORRECT PERSONAL DATA
i. Under
the Ordinances, you have the right of access to personal information held by us
and to request correction of the information.
ii. If
you have any questions regarding this Privacy Policy or if you wish to access
or correct your Personal Data, you may send your request in writing to the
following address:
Personal Data
Officer
Human Resources
Department
5/F Devon
House, Taikoo Place,
979 King's
Road, Quarry Bay
Hong Kong
OR by email:
iii.
In accordance with the Ordinances, we reserve the right to
charge you a reasonable fee for the processing of any data access or correction
request.
7. AMENDMENTS
We may amend or update this Privacy Policy from time to
time and all information will be governed by our most recent Privacy Policy.
© 2015 The
Dairy Farm Company, Limited 牛奶有限公司. All
rights reserved.
